The following are resources and information on how to plan, promote and execute your upcoming event. For further questions or guidance, please contact the CAS Communications Director, Lauren Gibbs, at gibbsla@appstate.edu or 828-262-8035.
Forms
Office of University Events
Visit the Office of University Events website (universityspecialevents.appstate.edu) for information related to:
- Virtual Event Resources
- University Alcohol Regulation
- Catering Policies
- Facility Use Policy
- Parking and Traffic Rules and Regulations
- Sustainable Events
- Tent and Canopy Permit Requirements
- Accessibility
- Chancellor or Provost Participation Requests
- Requesting Yosef or Appalachian State Cheerleaders
- Campus Event Guidelines
Office of the Controller
Visit the Office of the Controller website (controller.appstate.edu/forms/all-forms) for special forms and procedures related to:
- Travel
- Vendors
- Gifts, Awards and Prizes
Venues
On-Campus Meeting Facilities
For a list of non-academic spaces, see University Events Scheduling and Communications: Non-Academic Space Guide. Campus facilities are booked through 25Live.
Off-Campus Sites
Camp Broadstone (1431 Broadstone Road, Banner Elk, NC 28604)
Broadstone is Appalachian State University Recreation’s multi-faceted outdoor education facility operating to serve students, staff and faculty, as well as the greater region of Western North Carolina.
By day, facilities can support and host adventures, meetings, retreats and conferences. By night, facilities can host multi-day functions allowing you to have a comfortable and professional place to return inside, while providing the opportunity to escape into the mountains of North Carolina or relax along the scenic Watauga River.
Parking & Transportation
For information about visitor parking, see parking.appstate.edu/visitor-parking or contact parking@appstate.edu or 828-262-2878. Be sure to provide the event details (date, time, location, etc.) and the approximate number of attendees/vehicles. You should also consider if you will need signage, shuttles, visitor passes and volunteers.
Invitations
Invite the Chancellor
Visit chancellor.appstate.edu/invite to invite the Chancellor.
Invite the Provost
Visit academicaffairs.appstate.edu/news-and-events/invite-provost to invite the Provost.
Invite the Dean
Contact the CAS Business Officer, Alice Fisher, at 828-262-3078 or fisheraa@appstate.edu at least four weeks prior to the event to schedule an appearance by Dean Madritch. If the dean confirms attendance to an event, an event brief and speaking engagement request is due two weeks prior to the event.
Invite Alumni or Current/Prospective Donors
Contact the CAS Director of Development, Jasmin McFayden, at 828-262-4019 or mcfaydenja@appstate.edu.
- If assistance is needed with gathering a list of current or prospective donors to invite to your event, please provide a minimum of one month's notice.
- If you plan to request an updated alumni list, copy Jasmin McFayden on your request.
- If you will be charging for your event or otherwise collecting funds at your event, notify Jasmin McFayden. She will need to notify the Foundation in advance.
- If you will be collecting funds, make certain checks are made payable to the Appalachian State University Foundation, Inc. and that details are included in the memo line for your campaign, department, etc.
- If you will need a unique URL to assist with fundraising for your event, please provide Jasmin McFayden with a minimum of one month turnaround time to fulfill this request.
Safety
If you are planning large campus events or events that may cause concern for safety, contact the Office of Environmental Health, Safety and Emergency Management at safety@appstate.edu or 828-262-4008.
Accessibility
Consistent with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, it is the policy of Appalachian State University that no qualified individual with a disability in the United States shall be excluded from, denied the benefits of, or be subjected to discrimination under any program or activity that receives federal financial assistance.
Individuals seeking reasonable accommodations due to a disability must complete the applicable procedure outlined at odr.appstate.edu. The Office of Access and Equity: Disability Resources will review for eligibility in a timely manner on an individualized case-by-case basis.
The Office of Access and Equity: Disability Resources is located in Anne Belk Hall Suite 112. For more information, visit odr.appstate.edu or call 828-262-3056.
Promoting Your Event
Would you like CAS to promote your upcoming event on our website, calendar and/or social media outlets?
Please submit the Event Promotion Request Form and the CAS Communications Director, Lauren Gibbs, will be in touch. Note: Typically, at least three weeks is needed before an event to promote properly.
Social Media
To request posts/shares on the Appalachian State University social media accounts, submit this form to University Communications.
To request posts/shares on the College of Arts and Sciences social media accounts, email the CAS Communications Director, Lauren Gibbs, at gibbsla@appstate.edu.
Digital Signage
Scala is Appalachian State's enterprise solution for digital signage on campus. There are over 100 screens across campus. Any area can create and share appropriate university-wide messages to campus, even if they don't have their own Scala screen. To learn more, visit digitalsignage.appstate.edu.
Additional Materials
Additional materials may include:
- Posters or Flyers
- Postcards
- Invitations
- Programs
If you will need additional materials for an event*, email your needs to the CAS Communications Director, Lauren Gibbs, at gibbsla@appstate.edu.
The university's recommended printer is Wallace Printing. Wallace will deliver orders to campus free of charge.
*For sufficient edits, approval and delivery, requests should be at least three weeks before the event.
Campus Outreach
- For university and college promotion, submit the Event Promotion Request Form.
- To reach students, create an event on Engage (engage.appstate.edu).
- Contact other departments for possible collaboration/partnerships and promotion.
- Contact student organizations for possible co-sponsorship.
Additional Outlets
To distribute through campus emails, select your audience and visit the appropriate link:
- Appalachian Faculty and Staff: Visit announce.appstate.edu for details.
- Parents: Contact Family Engagement at families@appstate.edu to request possible inclusion in their newsletter.
- Alumni: Contact the Office of Alumni Affairs at alumni@appstate.edu. Copy the CAS Director of Development, Jasmin McFayden (mcfaydenja@appstate.edu), when making this request.