Undergraduate Academic Services

Undergraduate Academic Services is dedicated to assisting students with academic planning, registration and graduation audits. The office is also responsible for the regular maintenance of all student records, reviewing enrollment in all business courses to be sure prerequisites have been met, monitoring of student's academic status and processing of graduation applications.

Among our many service we offer:

  • professional advisors who can speak with students regarding academic concerns.
  • assistance in planning strategies for improving the GPA for students experiencing academic difficulty.
  • assistance for students who are having trouble with registration.

The following information is also available in PDF form. Click here to download (7.4 MB PDF)

Policies

academic forgiveness
academic probation
academic standing
adding courses
auditing a course
catalog
Chancellor's and Dean's List
changing courses
checksheets
classification
course substitutions
courses at another school
credit by exam
credit for prior life experience
designators
designations
designator substitutions
dropping courses
GPA
grade changes
graduation ceremonies
graduation check/senior check
graduation procedures
graduation requirements
graduation with honors
incompletes
independent study
individual study

individually designed programs & contracts
institutional creditinstructional assistance
intent not to return
internships
late adds and drops (see adding or dropping courses)
majors in Arts and Sciences
math placement
minors in Arts and Sciences
office hours
overloads
pass/fail
P.E. credit limitation
re-admission
repeat rule
residency requirements
second degrees
second majors
senior check (graduation check)
senior institution hours
sequence of courses/prerequisites
simultaneous enrollment at another institution
special course forms
substitutions/waivers
transfer students
tuition surcharge
validation of credit
veterans issues
withdrawals
 

Academic Forgiveness Policies

Suspended students may re-enter Appalachian under one of two forgiveness policies. Students who return to Appalachian in this manner will retain credit for all course work in which a passing grade was earned, but the GPA will be removed, thus permitting the student to begin a new grade point average.

  1. Two-Year Policy
    If the student has not attended Appalachian for a minimum of 3 calendar years (including summer school), the student will be re-admitted if:
    • Course work taken at another institution during this period has a GPA of 2.0 on a 4.0 point scale,
      OR
    • The student has taken no course work at another institution during the 3 years.
  2. One Year/30 Hour Policy
    A student has not attended Appalachian for a minimum of one calendar year (including summer school) will be permitted to return if:
    • She/he has earned a minimum of 30 semester hours of transferable credit at other collegiate institutions since her/his last attendance at Appalachian,
      AND
    • The grades at the other institution(s), when combined with the previous grades earned at Appalachian, average a 2.0 GPA on a 4.0 scale.
      A student may be readmitted only once in his/her academic career under a forgiveness policy. These policies do not override specific grade requirements of individual colleges and/or departments. Students who wish to reenter under a forgiveness policy must apply through the Office of Admissions and must complete the 30 hour residency requirement following readmission.

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Academic Probation

  1. Failure to earn the minimum grade-point average will place the student on academic probation.
  2. An undergraduate student, whether admitted as a freshman or a transfer, will be allowed to enroll for a maximum of two academic terms of probation (excluding summer) during his/her academic career at Appalachian.
  3. If a student uses the two terms of academic probation mentioned above, but again fails to earn a cumulative grade point average sufficient to place her or him in good academic standing, that student will be suspended.

Suspended students are permitted to attend the summer terms at Appalachian in order to attempt to improve the GPA and earn the necessary GPA to be in good standing.

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Academic Standing

To continue at Appalachian in good standing, a student must earn, at a minimum, the following cumulative grade point average (GPA) at the end of the semester indicated:

  • 0-15 Attempted Semester Hours - 1.75 GPA
  • 16-30 Attempted Semester Hours - 1.9 GPA
  • 30+ Attempted Semester Hours - 2.0 GPA

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Adding Courses (after the published add date)

The following policies governing late add requests have been adopted by the College of Arts & Sciences Council:

  • With approval of the instructor and the chairperson, classes may be added in special cases after the end of the formal registration period. Students must obtain a Drop/Add form and submit it to the instructor for signature.
    • The instructor will decide the academic validity of the request for the late add and sign the Drop/Add form if approved.
  • Students must then take the Drop/Add form to the department chairperson.
    • The chairperson will consider the recommendation of the instructor and any departmental concerns. If the add is approved, the chairperson will sign the Drop/Add form.
  • Students must present the add form to the Dean’s Office within two weekdays after obtaining the signature of the Chairperson.
  • If the chairperson approves a late add request after scheduled classes have met for two weeks, the Chair must comment to the Dean’s Office in writing (or by email) the reasons for considering the request due to exceptional circumstances.

Guidelines:

The following situations do not constitute valid reasons for exceptions

  • A change in class schedule to conform with work schedule
  • Dropping another course
  • Routine schedule adjustments unless they are beyond the student’s control

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Auditing a Course

During the drop/add period (the first five days of the term) students may change a course from credit to audit. The student must obtain the necessary form from the Registrar’s Office. Permission of the instructor is required for a student to change from credit to audit. Auditors must be in regular attendance and pay regular fees, but they will NOT receive credit.

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Catalog (General Bulletin)

A new catalog, or General Bulletin, is issued annually. While course offerings are fairly continuous from year to year, the faculty reserves the right to make changes in curricula, degree requirements, and academic policies. The information in any given catalog is, therefore, usually valid only for the year of its issue, and is superseded by subsequent issues. Any changes in degree requirements do not, however, affect a student already enrolled in a degree program.

In those rare cases where specific required courses are no longer available, the Department chairs will make recommendations to the Dean’s Office identifying suitable substitutes which do not increase overall credit requirements. All students may elect to graduate in accordance with the degree requirements as recorded in the catalog that is current at the time of their first registration or any subsequent edition (provided the student is enrolled during a period in which the catalog is in force) except that any catalog chosen must not be more than six years old.

Students electing to graduate under a new catalog must meet all requirements of the catalog under which they wish to graduate subject to the exception noted above. In order to change the catalog under which they intend to graduate, students must notify the Office of the Dean of the College.

A student entering Appalachian during a summer term is eligible to graduate under the catalog in effect during the previous Fall and Spring semesters. Once the student designates the catalog under which she/he plans to graduate, the student must meet all requirements - core, major(s), and minor(s) - as stated in that catalog.

A student who re-enters Appalachian under a Forgiveness Policy must graduate under the catalog in force at the time the student re-entered (or a later catalog, if desired).

Changes in academic policies become effective for all students on the date of implementation.

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Chancellor's List and Dean's List

There are two levels to honor students who have exceptional academic achievement in the semester.

  1. The Chancellor’s List was created to provide higher recognition to those full-time students who receive a grade point average of 3.85 or higher in any semester. Only those courses earning credit toward graduation will be used in determining eligibility for honors.
  2. The Dean’s List recognizes undergraduate students with 12-14 hours of graded course work and a GPA of 3.45 or better, or 15 hours or more and a GPA of 3.25 or better.

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Changing Courses (during the official drop/add period

(See Adding a Course or Dropping a Course for rule governing late adds and late drops).

  • Students may freely drop and add courses during the first five days of the fall and spring terms.
  • From the sixth day until the end of the ninth week, students may drop no more than four courses in their entire academic career at Appalachian.
  • If a student who has accumulated four career drops attempts to drop another course, the drop will be denied, and the student will remain enrolled in the class.
  • Official drop dates for all terms, including summer, are published in the Schedule of Classes.
  • Exceptions to this policy require the approval of the instructor, the chairperson, and the Dean.
  • This policy affects all students regardless of date of entrance to Appalachian. Courses dropped prior to fall 1995 will not be included in the total of four.

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Checksheets

Each year the Dean’s Office confers with the respective academic departments in the college about updating the catalog and checksheets that are used by students, faculty advisors, and staff advisors. We view the checksheet as a working “contract” between the student and the departments and expect the student to meet all requirements listed on it. It is understood that the department chairperson (or his/her designee) does have the authority to recommend substitutions or waivers in writing or via email. The Dean’s Office will make note of shortages when completing senior checks and graduation check-out. The Dean’s Office will not approve a student for graduation if requirements are not met.

ALL SUBSTITUTIONS, WAIVERS, SPECIAL CONTRACTS, ETC., MADE BETWEEN THE DEPARTMENT AND THE STUDENT MUST BE DOCUMENTED BY MEMORANDUM TO THE DEAN’S OFFICE SIGNED BY THE CHAIRPERSON OR BY EMAIL FROM THE CHAIRPERSON.

The College of Arts & Sciences expects the academic departments to prepare checksheets carefully to avoid errors and irregularities. Of equal importance, we must be careful in the preparation of catalog copy so as to ensure accuracy of the content.

We recommend that departmental advisors be familiar not only with the checksheet that applies to their immediate area of advising, but also with the basic structure of all of their respective departmental majors. Students may shift from one specific major to another within departments; therefore, advisors should be somewhat familiar with all checksheets in their departments.

Advisors should be completely familiar with the core curriculum, general education curriculum, and special designator requirements. Departmental advisors should never assume that students get this information elsewhere. While most first-year students and sophomores do seek advising assistance relating to core or gen-ed curriculum requirements from their Univeristy College advisors, many do not and rely on the departmental advisor for this help.

Link to all college checksheets

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Classification

Students are classified on the basis of hours earned. Classification is primarily for recordkeeping purposes. It determines when a student registers for classes and campus housing; it does not affect continuance at Appalachian.

  • Freshman 0-29 semester hours
  • Sophomore 30-59 semester hours
  • Junior 60-89 semester hours
  • Senior 90 or more semester hours

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Course Substitution

Students should see the appropriate department chair if they are seeking approval or substitutions for:

  • transferred courses
  • courses in the Program of Study, Contract, or Individually Designed Programs
  • courses required for the major or minor

If approval is granted, the department chair will send a memo (via campus mail or by email) to the Arts & Sciences Academic Services Office, Room 100 I. G. Greer Hall. Although appropriate courses may be substituted, the University requirements cannot be waived.

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Courses at Another School

Degree-seeking students at Appalachian may not enroll at another collegiate institution unless prior approval has been obtained from the dean of the student’s college at Appalachian. Students who wish to attend another collegiate institution should contact the Appalachian Registrar’s Office for the following:

  • to secure the proper application forms
  • to have the intended course work evaluated.

The Registrar’s Office will send the application to the Dean’s Office. Failure to obtain prior approval may result in the course work being deemed unacceptable for transfer to Appalachian. The Dean’s Office will notify the other school whether the student is in good standing at Appalachian. Students who are not in good standing will not be given permission to take courses at another school. Courses may not be repeated at another school for purposes of excluding a grade earned at Appalachian from the GPA. (Refer to the General Bulletin for policies governing the transfer of course work.)

Credit by Examination

Not all courses allow credit by examination (3530 Selected Topics, 3500 Independent Studies, and 4900 Internships, to name a few), but many do. Students who wish to challenge a regularly listed course should consult with the appropriate department chairperson. If arrangements can be made, a fee of $50 must be paid to the Cashier’s Office, and the original receipt must be submitted to the Department Chair with the Credit by Examination form (pdf).

Credit by examination may not be used to repeat a course.

If the examination is passed, credit without grade will be noted on the student’s transcript. If the examination is not passed, no notation is made on the transcript. Anyone seeking to pursue credit by examination must be a candidate for a degree at Appalachian or must be working for credit for the renewal of a teaching certificate.

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Credit for Prior Life Experience

In exceptional cases, credit can be awarded for prior non-college-based learning, if the credit sought is related to the student’s degree program (i.e. core curriculum, major, or certification requirements). Assessment of prior learning can commence only after a student has been admitted to the University. The student will first meet with a designated counselor who will help in defining the areas or disciplines in which appropriate creditable learning may have occurred.

Actual assessment is done by a faculty member in the appropriate area, for which a $100 fee will be charged. Credit for prior life experience does not count as part of the residence requirement. Students interested should see the Adult Student Advisor in the Learning Assistance Program for guidelines.

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Designators

In addition to Core Curriculum and major requirements, students must also complete the Special Designator requirements. Special Designator courses are those that specifically meet the University’s educational objectives in one of the following areas: speaking, writing, multicultural awareness, computer skills, numerical data skills, and cross disciplinary studies. Freshmen who entered Appalachian in the Fall Term 1995 later and transfer students who entered Appalachian in the Fall Term 1997 or later must complete designators prior to graduation. Some of the Special Designator requirements will be met in Core Curriculum courses.

6 Writing (W)Two can be earned with ENG 1000 & ENG 110.
Two must be in the major
2 Numerical Data (ND)Two can be earned with core Math and a core Natural Science
4 Multicultural (MC)Two can be earned with HIS 1101 & 1102 or one with HIS 1103
2 Computer (C) 
1 Speaking (S)Part of the major requirement, but not necessarily in major dept.
1 Cross Disciplinary (CD) 
Certified Proficiency in Communication (CPC)Required in all majors and standards are set by each department
  • Courses may carry more than one designator. Students who pass these courses successfully earn all designators attributed to the courses.
  • Any transfer course accepted by ASU as equivalent to an ASU course will carry the same designators as the ASU course.

Designations

In the General Education curriculum, students must complete one course with a fine arts (FA) designation, one course with a historical studies (HS) designation, and one course with a literary studies (LS) designation from within their course choices in the Perspectives. The designations do not all have to come from the same Perspective, but they must be met from the overall coursework taken.

Designator Substitutions or Waivers

Students wishing to request a substitution or waiver for a designator should contact Dawn Bare in the Learning Assistance Program in 100 D. D. Dougherty Hall.

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Dropping Courses (late drops: after 9th week)

These are rarely approved, and then, only for extenuating circumstances: something happened after the official drop date that prevented the student from completing the course – and it was beyond the student’s control:

Not extenuating circumstances:

  • Failing the course
  • Course not needed for major Changed major
  • Doesn’t get along with the instructor
  • Working long hours at outside job

Extenuating Circumstances - Documentation must be provided!

  • Medical (with a letter from Health Services)
  • Accident impairing attendance
  • Other (each evaluated differently)
    • Some reasons to allow late drops/adds:
      • Student sat in wrong course/section and needs to drop old one and add new one
      • Student never attended class or only attended first week (requires Instructor’s confirmation)
      • Transfer work is posted to the student’s transcript late and transfer credit is given for same course.

Requests for late drops must be signed by the instructor and submitted to the departmental chairperson. The chairperson will consult with the instructor if necessary. The signature of the chairperson will be considered as a recommendation of support. The signed form must be submitted by the student to the Dean’s Office, 100 IG Greer, within two working days after the Chair signs the form.

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GPA

The GPA is determined by dividing the total number of quality points earned by the quality hours attempted. Quality points per semester hour are awarded as follows:

A = 4.0
A- = 3.7
B+ = 3.3
B = 3.0
B- = 2.7
C+ = 2.3
C- = 1.7
C = 2.0
D+ = 1.3
D = 1.0
D- = 0.7
F = 0.0

Multiply the quality hours by the quality points to determine the points awarded for a specific course. For example, a grade of B in a 3 hour course would earn 9 quality points.

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Grade Change

To change a student’s grade, the faculty member must complete and submit a Grade Change Form. This form can be found in the academic department office. It must be signed by the instructor and the Dean before being sent to the Registrar’s Office. Students are not allowed to handle this form; all forms must be submitted in person by the faculty member or sent via campus mail.

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Graduation Ceremonies

There are three graduation dates (May, August, December) each year, and there are two graduation ceremonies (May and December). Students who complete their requirements in the summer are permitted to participate in the May ceremony preceding the summer term, or they can wait to participate in the December ceremony.

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Graduation Check (Senior Check)

The Dean’s Office provides an academic check for students when they are within two semesters of graduation (at least 85 earned hours). This careful review is a service provided voluntarily by the Dean’s Office. Approved contracts and programs of study, if required, should be sent to the Dean’s Office, Room 100, prior to the graduation check. Senior checks will be emailed to the students’ ASU email addresses, and hard copies will be sent to the academic department. Faculty advisors should review the senior check with students at their next advising sessions. If there are questions, students should see the following records coordinator:

  • Students whose last name begins with A-F, see Jeni Wyatt (wyattjl [at] appstate [dot] edu).
  • Students whose last name begins with G - N, see Tina Beshears (beshearskk [at] appstate [dot] edu).
  • Students whose last name begins with O - Z, see Diana Nelson (nelsondj [at] appstate [dot] edu).

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Graduation Procedure

Students must formally apply for graduation, and the deadline for applying is published each semester in the Schedule of Classes. Graduation packets are emailed each semester to seniors based on number of earned hours.  No diploma will be ordered without an application, and no diploma will be released if the student has an unpaid account balance. There is a $15 diploma fee. Diplomas are mailed to the student’s permanent address approximately two weeks following the graduation ceremony.

A letter will be sent to all students who have applied for graduation to inform them of their status in meeting graduation requirements. If there is a shortage in meeting the requirements, the students will be told what requirements have not been met. Students who have graduation shortages should contact the Dean’s Office immediately to discuss the necessary steps that need to be taken to complete the graduation requirements.

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Graduation Requirements

At the beginning of each term the Registrar’s Office notifies eligible students of the required procedure to apply for graduation. Failure to apply means failure to graduate. The deadline for applying is listed in the Schedule of Classes each term. Exceptions are made only by the Registrar. Students must meet the following requirements to qualify for graduation:

  • Minimum of 122 – 128 semester hours (see student’s folder for precise number)
    • At least 60 semester hours of credit must be from a senior (4-year) institution.
    • The last 30 semester hours of credit must be from Appalachian State University.
    • At least 18 semester hours of credit in the major must be from Appalachian State University.
    • At least 9 semester hours of credit in the minor must be from Appalachian State University.
  • All major and minor specific requirements met
  • All Core Curriculum or General Education curriculum requirements met
    • CORE
      • No more than 6 hours of PE Activity can count toward graduation requirements
      • The 6 hours in social sciences must be from two different areas
      • The humanities requirements must include
        • One literature class
        • One fine arts class
        • Courses from at least three different areas
      • All Special Designators met
    • GEN ED
      • No more than 6 hours of PE Activity can count toward graduation requirements
      • Each perspective must be met with courses from within one theme
      • There must be one 9 hour perspective and two 6 hour perspectives
      • Junior Writing and Senior Capstone requirements met
      • All Designations met
  • All “I” (Incomplete) grades removed from transcript
  • A cumulative GPA of at least 2.0 (2.5 for Education majors)
    • A major GPA of at least 2.0
    • A minor GPA of at least 2.0 (in some minors)
  • All accounts must be cleared (library, housing, financial aid, etc.)

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Graduation With Honors

To be eligible for graduation with honors, an undergraduate student must complete, in residence at Appalachian, a minimum of either four full-time semesters or 58 semester hours.

Honor

Required GPA

Cum laude3.45
Magna cum laude3.65
Summa cum laude3.85

Only those courses earning credit toward graduation are used in determining eligibility for honors.

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Incompletes

A grade report of “I” (Incomplete) should be recorded only when sickness or some other unavoidable cause has prevented the student from completing course work. It should not be given merely because assignments were not completed during a semester. The student is responsible for checking with the instructor with regard to deadlines for the removal of the “I”. A student who receives an “I” in a course has a maximum time of one semester to complete the requirements. The instructor sets the timetable for completion of the requirements, which may be less than one semester. After one semester or the agreed upon time set by the instructor, the “I” will be changed to an “F” if the course work has not been completed. Reminder: A student cannot graduate with an “I” on his/her record.

A STUDENT SHOULD NOT REENROLL FOR A COURSE IN WHICH HE/SHE EARNED AN INCOMPLETE

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Independent Study (Courses numbered 2500, 3500, 5500, 6500)

Independent Study is a special course, not listed in the regular curriculum, in which the student designs a project and then pursues it under the guidance of an instructional staff member who serves as a consultant for the student during the course of the study. Independent Study must be approved by the faculty member, who will direct the student’s work, the chairperson, and Dean. Anyone wishing to pursue an Independent Study must be a candidate for a degree at Appalachian or working toward teacher certification.

Guidelines

  1. No more than 6 semester hours of an Independent Study may be used in an undergraduate degree program and no more than 3 semester hours in a minor.
  2. An undergraduate student may take no more than 4 semester hours of Independent Study in any one term.
  3. A faculty member should direct no more than two different Independent Studies in any one term.

These guidelines define policy in ordinary circumstances, although exceptions may be made by the department chairperson because of hardship or for some other extraordinary cause.

Approval Process

  1. The student will meet with the faculty who serves as the director of an Independent Study.
  2. If the faculty member agrees to supervise the Independent Study project, the application form will be completed and a written prospectus drawn up. Both will be presented to the department chairperson.
  3. If the department chairperson approves, she/he will determine, in consultation with the faculty member, the number of semester hours credit for the project and sign the Special Course Form authorizing registration for the Independent Study. This proposal must then be approved by the Dean of the College of Arts and Sciences.
  4. The department chairperson will maintain a copy of the application form and prospectus in the departmental files. A copy of both will be supplied to the Dean of the College of the Arts and Sciences.

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Individual Study

Individual Study is a special provision whereby the student makes a contractual agreement with the instructor of a regularly listed course to complete the course on a different time schedule or without attending class regularly. Anyone wishing to pursue an individual study must be a candidate for a degree at Appalachian or working toward teacher certification.

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Individually Designed Programs, Contracts, and Concentrations in the Major and Minor

The Dean’s Office should be notified in writing concerning majors and minors which are to be designed in conference with the department chairperson. A contract is to be established for each individual entering into a designed program. The contract is to be signed by the student, the advisor, and the chairperson, and sent to the Undergraduate Academic Services Office in 100 IG Greer, as soon as it is completed – at least two semesters prior to graduation.

The planning of individual majors can be assigned to advisors in the department; however, the chairperson is ultimately responsible for the academic integrity of these programs and must, therefore, approve each program with his/her signature. The Dean’s Office does not approve of situations in which the student simply takes what he/she wants to take under the guise of a designed program. The Dean’s Office will refuse graduation clearance if the advisor has not provided an approved plan of study. Advisors need to alert the student to the importance of conferring promptly with the department chairperson regarding specialized academic programs.

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Institutional Credit

Courses numbered below 1000 earn “institutional credit” only. These courses do not count for graduation but are computed in the student’s GPA. The hours count toward full-time student eligibility but do not count toward hours required for graduation or for honors.

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Instructional Assistance

Instructional Assistance is a supervised experience in the instructional process on the university level through direct participation in a classroom situation. The student must be of junior or senior standing. This can be repeated for a total credit of 3 semester hours. Only one Instructional Assistantship per semester is permitted.

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Intent Not To Return

If a student has pre-registered and then decides not to return to Appalachian for the following term, he/she should notify the Registrar’s Office at 262-2050.

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Internship (2900, 3900, 4900, 5900, 6900)

Anyone seeking to pursue an internship must be either a candidate for a degree at Appalachian or working for teacher certification. All internships are to be graded on S/U basis only. Students should see the department for more information.

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Late Adds and Drops - See Adding a Course or Dropping a Course.

Majors in Arts and Sciences

More than eighty undergraduate majors are available within the College of Arts and Sciences. The College awards the Bachelor of Arts (BA), the Bachelor of Science (BS), the Bachelor of Science in Criminal Justice (BSCJ), and the Bachelor of Science in Social Work (BSW) degrees. Teacher licensure may be obtained in Biology, Chemistry, English, French and Francophone Studies, Geology, History, Mathematics, Physics and Spanish, and also in Social Science Education.

Specific degree requirements may be found on the departmental web pages.

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Math Placement

All students must take the Math Placement Test except for those who:

  • Earned a minimum of 520 on the SAT math test
  • Earned a minimum of 22 on the ACT math test
  • Have completed their math core requirements with transfer work

All other students must pass part I of the Math Placement Test or complete MAT 0010 prior to taking any courses in math, computer science, statistics, or any ND designator course.

If a student needs MAT 1110 or higher, he/she must take the Calculus Readiness Exam part of the math placement test.

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Office Hours

Advisors are asked and expected to maintain office hours that provide the student with reasonable opportunities to schedule necessary advising sessions. (The Faculty Handbook stipulates that 7 office hours per week during fall and spring semesters [5 hours per week during summer semesters] shall be required of all faculty members – Faculty Handbook, section 5.4).

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Overloads

A full-time student takes between 12 and 18 hours each semester. Hours in excess of 18 are considered an overload. A student should come to the Dean’s Office, Room 100 IG Greer, to request permission for an overload. Permission will be granted within the following parameters, although exceptional circumstances are also considered:

  • To take 19 hours, cumulative GPA must be: 2.75
  • To take 20 hours, cumulative GPA must be: 3.00
  • To take 21 hours, cumulative GPA must be: 3.75

Overloads exceeding 21 hours are not permitted.

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Pass/Fail

Students with sophomore standing or above and at least a 1.75 GPA may elect to take one course per semester (up to 6) under the pass/fail grading system. The following rules apply to the pass/fail option:

  1. A passing grade does not figure into the GPA, but a failing grade does.
  2. Only “free electives” may be taken pass/fail.
  3. No course in the major or minor, Core Curriculum, or foreign language requirements may be taken pass/fail.
  4. A student who elects the pass/fail option may remove the pass/fail option during the first nine weeks of the term.
  5. If a course taken under the A-F grading system is repeated, it must be repeated under the A-F system.

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P.E. Credit Limitation

No more than six (6) semester hours of PE activity courses may be counted towards meeting graduation requirements.

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Re-admission

Students who withdrew from the University must complete a Data Sheet in order to return. (The Data Sheet can be found on the Registrar’s Office page under Electronic Forms.) In addition, the student should go to the major department to be advised. The advisor should email confirmation of the advising to the appropriate academic services assistant (Tina Beshears for last names A-Go (beshearskk [at] appstate [dot] edu), Jenny Taylor for last names Gr-N (taylorjt [at] appstate [dot] edu) or Dianna Nelson for lasst names O-Z (nelsondj [at] appstate [dot] edu). Once the Data Sheet is processed the student may register for classes.

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Repeat Rule

A student may repeat up to four courses and have the initial grade removed from the grade point average. The student must submit a Repeat Form to the Registrar’s Office prior to the end of the final exam period during the semester in which he/she is repeating the course. The rule applies only to those courses repeated at Appalachian. All courses will appear on the transcript.

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Residency Requirements

Students must complete the final 30 semester hours at Appalachian, including 18 hours in their major and 9 hours in their minor. In addition, students must make at least a 2.00 cumulative GPA and major GPA.

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Second Degree

If a student has been awarded a bachelor’s degree, a second separate (or subsequent) bachelor’s degree can be earned by completing all catalog requirements stipulated for the second (or subsequent) degree. A minor is not required when pursuing a second degree.

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Second Major

Prior to graduation, a student may pursue two majors under the same degree by completing all requirements of both majors (no minimum number of hours are required). A minor is not required when a student is seeking a second major.

After graduation, a student may pursue a second major under the same degree by completing all requirements of both majors (no minimum number of hours are required). The student would be readmitted as a “Special Student” through the Registrar’s Office. Once all requirements are completed, she/he is to notify the Dean’s Office under which the first major was earned. The Dean’s Office will notify the Registrar’s Office in writing.

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Senior Institution Hours

All baccalaureate degrees granted by Appalachian require the completion of a minimum of 60 semester hours at a senior (four-year) college or university. (Note: credit awarded for military service or “Prior Life Experience” does not count as part of the required 60 hours.)

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Sequence of Courses/Prerequisites

Advisors must familiarize themselves with sequence of courses and prerequisites pertaining to their major area. The advisor, and especially the chairperson, have a direct responsibility to provide clear and accurate advising in regard to these concerns. Since these requirements are set by the department, it is the department’s responsibility to ensure student compliance.

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Simultaneous Enrollment at Another Institution

Students registered at Appalachian may not be enrolled simultaneously at another institution except with permission from the Dean. Transfer work may be accepted from other accredited institutions. Before registering for such courses, students must complete a “Request to Take Course Work at Another School” form from the Registrar’s Office. The Registrar’s Office will contact the Dean’s Office to request approval.

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Special Course Forms

The Special Course Form is used for:

  • Most internships*
  • Research assistantships
  • Individual study
  • Honors thesis
  • Independent study*
  • Master’s thesis
  • Instructional assistantships*
  • Other courses not in the normal course catalog

Courses with a * also require an additional form.

The Special Course form must include:

  • Student’s Name (Last, First & Middle)
  • Term
  • ASU Email Address
  • Hours of Credit
  • Course Title
  • Instructor’s Name (Last, First and Middle Initial)
  • Department Name Abbrev.
  • Department Chair’s Signature and Date
  • Course Number (not section number)

After the department chair has signed the form, the student should take it to 100 I. G. Greer for a signature from the Dean’s Office. The form then goes to the Registrar’s Office for processing.

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Substitutions and Waivers

From time to time (in particular with transfer students) it may be necessary for substitutions to be made in order to enable the student to meet stated requirements. The Dean’s Office requires a written note or email message from the department chairperson for each substitution made on a student’s required checksheet or contract. Students who fail to meet all requirements will not be approved for graduation by the Dean’s Office. Advisors should initiate any/all requests for substitutions through the department chairperson. These requests should be initiated early in the student’s program to prevent a delay in the student’s graduation.

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Tuition Surcharge

Undergraduates who initially enrolled at Appalachian in the Fall of 1994 and at any time thereafter must comply with North Carolina Senate Bill 27 (1993 Session Law). This legislation requires a tuition surcharge of 50% on all credit hours in excess of 140 when taken as part of a student’s first baccalaureate degree program. Included in this calculation of credit hours will be all course work attempted at Appalachian plus all course work transferred to Appalachian from other collegiate institutions. Excluded from the calculations will be credit by examination, advanced placement credit, credit earned through an extension program, or credit earned during the summer at any member university of the University of North Carolina. (Every baccalaureate degree at Appalachian requires a minimum of 122 semester hours, and no more than 128 semester hours. Students are expected to average a minimum of 15 credit hours per semester and to take advantage of advising and support services to ensure continuous progress towards graduation.)

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Validation of Credit

Validation of credits earned more than 10 years prior to the date of graduation shall be required if and when they are submitted to fulfill baccalaureate degree requirements.

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Veterans

Students inquiring about VA benefits and/or credit for military service should be referred to the Student Financial Aid Office.

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Withdrawals

To withdraw from the term, students should contact the Registrar’s Office on the first floor of John E. Thomas Hall. A student may withdraw from the fall or spring semester without academic penalty during the first nine weeks of classes. A grade of “W” will be assigned to each course.

A student who officially withdraws after the 9th week will receive a grade of “WF” (Withdrawal/Failing) or “W/U” (Withdrawal/Unsatisfactory) on each course for which the student is enrolled at the time of the withdrawal. There are two exceptions to this policy:

A student may petition for withdrawal without academic penalty for compelling medical or psychological reasons. Students seeking a medical withdrawal must contact Student Health Services; those seeking a withdrawal for psychological reasons must contact the Counseling and Psychological Services Center. Supporting documentation will be required. If a medical or psychological withdrawal is approved, the student will receive a grade of “W” in each course for which the student is registered.

A student can petition for withdrawal without academic penalty for extenuating circumstances (i.e., for other than medical or psychological reasons). The student must formally notify the Registrar’s Office. The reasons for withdrawal should be clearly stated, and supporting documentation is required. Consideration will be given to the reasons for withdrawal and grades may be assigned on a course-by-course basis, as deemed appropriate.

The Registrar’s Office is allowed to administratively withdraw a student who is auditing a class but has not been in “regular attendance.” Documentation for the withdrawal will consist of an appropriate notation by the instructor of record on the final grade roll.

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