Academic Policies

Contacts

Director:              Dr. Jeni Wyatt           262-6647             wyattjl@appstate.edu

Students with last name beginning with: Contact PersonPhone
A-DMisty Pitts262-3131
E-K Kendra Craven262-7608
L-Q Tina Beshears265-8630
R-ZDiana Nelson262-3077

 

Topics

Academic Standing
Academic Forgiveness
Academic Probation
Academic Suspension
Adding Courses (after the published add date)
Auditing a Course
Career Drops
Catalog (General Bulletin)
Chancellor's List and Dean's List
Classification
Course Substitution
Credit by Examination
Credit for Life Experience
Designations (in General Education)
Dropping Courses (during the official drop/add period)
Dropping a Class Late or Extra Drops
Grade Forgiveness
Grade Point Average (GPA)
Grade Change
Graduation Ceremonies
Graduation Procedure
Graduation Requirements
Graduation With Honors
Incompletes
Independent Study (Courses numbered 2500, 3500, 5500, 6500)
Individual Study
Individually Designed Programs, Contracts, and Concentrations in the Major and MinorInstitutional Credit
Instructional Assistance
Intent Not To Return
Internship (2900, 3900, 4900, 5900, 6900)
Late Adds and Drops
Majors in Arts and Sciences
Math Placement
Office Hours
Overloads
Pass/Fail
P.E. Credit Limitation
Programs of Study (POS)
Re-admission
Residency Requirements
Second Degree or Second Major (after graduation)
Senior Institution Hours
Sequence of Courses/Prerequisites
Simultaneous Enrollment at Another Institution
Special Course Forms
Substitutions and Waivers
Taking Courses at Another School (Visiting Coursework)
Tuition Surcharge
Validation of Credit
Veterans
Withdrawals


Academic Standing

To be in good academic standing, a student must maintain a minimum cumulative grade point average (GPA) of 2.0. Failure to maintain the minimum 2.0 will automatically place the student on academic probation during the fall or spring term that follows. (Note: The cumulative GPA includes all courses taken at Appalachian (i.e., grades earned on coursework taken at other institutions are not computed in or allowed to affect the GPA at Appalachian, and, therefore, are not used to determine academic standing.)

Students are permitted a total of two regular semesters of probation while at Appalachian State. (Regular semesters are defined as fall or spring semesters.) These two semesters do not have to be consecutive. If a student uses two terms of probation and then fails to maintain a 2.0 cumulative GPA, the student will be suspended from the university and may not attend during fall or spring semesters until the GPA is at least 2.0.

The exception to the minimum GPA policy applies to some students earning a 0.0 GPA. Any undergraduate degree-seeking full-time student enrolled in her/his first semester (fall or spring) at Appalachian State University will be academically suspended if she/he receives a GPA of 0.0 (including "I" incomplete grades) for that semester and must return under the forgiveness policy outlined below. Full-time students are defined for these purposes as students who are registered for 12 or more hours at the end of drop/add.

Effective Fall 2014, there are some major changes to the Academic Standing policy. Beginning Fall 2014, academic standing will be determined based not only on thecumulative GPA, but also on the satisfactory completion of at least 67% of all cumulative attempted credit hours. This means that, to remain in good academic standing (or to return to good academic standing after being on probation), the student must meet BOTH of the following requirements each term:

  1. 2.0 cumulative GPA
  2. Successfully complete 67% of cumulative attempted credit hours.

What are considered "attempted credit hours" and what does it mean that the student must have successfully completed 67% of the cumulative attempted credit hours?

  • Attempted hours are:
    • Courses taken at ASU (with either a passing or failing grade)
    • Courses from which the student withdrew after the Drop/Add period (the first five days of classes) either by dropping the course or withdrawing from the university
    • Courses repeated (even if no additional credit was earned for the course)
    • To successfully complete 67% of the cumulative attempted hours, a student would need a passing grade in 67% of the hours listed above that were taken at ASU. For example, if the student passed 60 hours, failed 6 hours and repeated 12 hours, he/she would have 78 cumulative attempted credit hours (even though there would be only 60 earned hours). If you calculate 67% of 78, you will get 52.2. Rounding that up, the student would have to pass 53 of those 78 hours to have successfully completed 67% of them. Since, in this example, the student passed 60 hours, he/she would be okay on this requirement.

Academic Probation or Suspension status is indicated on the grade report and student record as follows:

  •  Academic Probation = First Probation Term
  • Continued Probation = Second Probation Term
  • Academic Suspension = Ineligible to return during fall or spring semesters

Academic Forgiveness

Suspended students may re-enter Appalachian under one of two forgiveness policies. Students who return to Appalachian in this manner will retain credit for all course work in which a passing grade was earned, but the GPA will be removed, thus permitting the student to begin a new grade point average.

Two Year Policy

If the student has not attended Appalachian for a minimum of two calendar years (including summer school), the student will be re-admitted if either of the following is met:

Course work taken at another institution during this period has a GPA of 2.0 on a 4.0 point scale,

OR

The student has taken no course work at another institution during the 2 years.

One Year/30 Hour Policy

If the student has not attended Appalachian for a minimum of one calendar year (including summer school), the student will be re-admitted if both of the following are met:

At least 30 semester hours of transferable credit was earned at other collegiate institutions since her/his last attendance at Appalachian,

AND

The grades at the other institution(s), when combined with the previous grades earned at Appalachian, average a 2.0 GPA on a 4.0 scale.

A student may be readmitted only once in his/her academic career under a forgiveness policy. These policies do not override specific grade requirements of individual colleges and/or departments. Students who wish to re-enter under a forgiveness policy must apply through the Office of Admissions and must complete an additional 30 hours in residence at ASU following readmission.

Academic Probation

Failure to earn the minimum 2.0 cumulative grade point average (GPA) will place the student on academic probation.

An undergraduate student, whether admitted as a freshman or a transfer, will be allowed to enroll for a total of two academic terms of probation (excluding summer) during his/her academic career at Appalachian. These two terms of academic probation DO NOT have to be consecutive.

If a student uses the two terms of academic probation mentioned above, but again fails to earn a cumulative GPA sufficient to place her or him in good academic standing, that student will be suspended.

Academic Suspension

Students who have used their two terms of academic probation and again fail to maintain the minimum 2.0 grade point average (GPA) will be suspended from the University. Suspended students may not attend during any fall or spring semester and are only permitted to attend the summer terms at Appalachian in order to attempt to raise the GPA to the minimum 2.0 to be in good standing.

Suspended students should review the Academic Forgiveness policies to determine if using a forgiveness policy would be a more beneficial way to re-enter the University. Consultation with the dean’s office is advised.

Adding Courses (after the published add date)

The Drop/Add period is the first five days of a fall/spring semester during which students may adjust their schedules as necessary without using career drops. The dates for the Drop/Add period for summer terms are published on the Registrar’s Office website.

The following policies governing late add requests have been adopted by the College of Arts & Sciences Council:

  • With approval of the instructor and the chairperson, classes may be added in special cases after the end of the formal registration period. Students must obtain a Drop/Add form and submit it to the instructor for signature.
    • The instructor will decide the academic validity of the request for the late add and sign the Drop/Add form if approved.
  • Students must then take the Drop/Add form to the department chairperson.
    • The chairperson will consider the recommendation of the instructor and any departmental concerns. If the add is approved, the chairperson will sign the Drop/Add form.
  • Students must present the add form to the Dean’s Office within two weekdays after obtaining the signature of the Chairperson.
  • If the chairperson approves a late add request after scheduled classes have met for two weeks, the Chair must comment to the Dean’s Office in writing (or by email) the reasons for considering the request due to exceptional circumstances.
  • Final approval lies in the Dean's Office.

Guidelines:

The following situations do not constitute valid reasons for exceptions

  • A change in class schedule to conform with work schedule
  • Dropping another course
  • Routine schedule adjustments unless they are beyond the student’s control

Auditing a Course

During the Drop/Add Period (the first five days of the term) students may change a course from credit to audit. The student must obtain the Request to Audit a Course form from the Registrar’s Office website. Permission of the instructor is required for a student to change from credit to audit. Auditors must be in regular attendance and pay regular fees, but they will NOT receive credit. Audits will not be approved beyond the end of week 2 of the fall/spring semester (day 5 of summer terms).

Career Drops

Students may freely drop and add courses during the first five days of the fall and spring terms without using any Career Drops. From the sixth day until the end of the ninth week of the fall and spring semesters, students may drop no more than four courses in their entire academic career at Appalachian. These are called Career Drops.

Students may use their Career Drops by dropping courses on their Appalnet accounts (no form is needed):

  1. Sign into the Appalnet account and click on the Self Services tab.
  2. Click on the Student tab.
  3. Click on the Registration menu.
  4. Once in the Registration menu, select Add/Drop Classes.
    1. Classes may be dropped by using the options available in the Action field.
    2. If no options are listed in the Action field, the class may not be dropped (i.e., all drops have been used or it is too late in the semester to drop classes).
    3. Once all changes are made, click on Submit Changes.

It is a good idea to sign out of Appalnet and sign back in to review the registration to ensure the drop has been completed. Students may not claim that a drop was not processed as a reason to drop a class late; it is the student’s responsibility to verify a drop was processed.

If a student who has accumulated four career drops attempts to drop another course, the drop will be denied, and the student will remain enrolled in the class.

Official drop dates for all terms, including summer, are published on the Registrar’s website on the term calendars.

Exceptions to this policy are rare; require the approval of the instructor, the chairperson, and the Dean; and require documented extenuating circumstances. (See Late or Extra Drops below.)

Catalog (General Bulletin)

A new catalog, or General Bulletin, is issued annually. While course offerings are fairly continuous from year to year, the faculty reserves the right to make changes in curricula, degree requirements, and academic policies. The information in any given catalog is, therefore, usually valid only for the year of its issue, and is superseded by subsequent issues. Any changes in degree requirements do not, however, affect a student already enrolled in a degree program.

In those rare cases where specific required courses are no longer available, the Department chairs will make recommendations to the Dean’s Office identifying suitable substitutes which do not increase overall credit requirements. All students may elect to graduate in accordance with the degree requirements as recorded in the catalog that is current at the time of their first registration or any subsequent edition (provided the student is enrolled during a period in which the catalog is in force) except that any catalog chosen must not be more than ten years old.

Students who return to ASU to complete a degree but who originally entered the University prior to Fall 2009, may be approved to follow a Split Catalog. This means students who completed the Core Curriculum requirements (rather than the General Education) may be allowed to use their completed Core Curriculum requirements in place of the General Education requirements. Please see your Dean’s Office for information.

Students electing to graduate under a new catalog must meet all requirements (e.g., General Education, majors, minors, certificates, etc.) of the catalog under which they wish to graduate subject to the exceptions noted above. In order to change the catalog under which they intend to graduate, students must notify the Dean’s Office.

Changes in academic policies become effective for all students on the date of implementation regardless of catalog year for degree requirements.

Chancellor's List and Dean's List

There are two levels to honor students who have exceptional academic achievement in a semester.

  1. The Chancellor’s List was created to provide higher recognition to those full-time students who earn a grade point average of 3.85 or higher in any semester. Students must carry 12 semester hours or more of graded work to be eligible during a semester. Only those courses earning credit toward graduation will be used in determining eligibility for honors.
  2. The Dean’s List recognizes undergraduate students who have achieved high semester grade point averages. An undergraduate student who carries 12-14 hours of coursework and earns a grade point average of 3.45 or better is placed on the dean’s list for that semester.  An undergraduate student who carries 15 semester hours or more of coursework and who earns a grade point average of 3.25 or better is placed on the dean’s list for that semester. Only those courses earning credit toward graduation will be used in determining eligibility for honors.

Classification

Students are classified on the basis of hours earned. Classification is primarily for recordkeeping purposes. It determines when a student registers for classes and campus housing; it does not affect continuance at Appalachian.

  • Freshman 0-29 semester hours
  • Sophomore 30-59 semester hours
  • Junior 60-89 semester hours
  • Senior 90 or more semester hours

Course Substitution

Students should see the appropriate department chair if they are seeking approval or substitutions for any required course for their degree. For questions, see the following offices:

  • General Education: Office of General Education,room 1114 Anne Belk Hall
  • Major: see the department chair of the major
  • Minor: see the department chair of the minor

If approval is granted, the department chair will send a memo (via campus mail or by email) to the Arts & Sciences College Advising and Support Services Hub, Room 100 I. G. Greer Hall. Although appropriate courses may be substituted, University requirements cannot be waived.

Credit by Examination

Not all courses allow credit by examination (3530 Selected Topics, 3500 Independent Studies, and 4900 Internships, to name a few), but many do. Students who wish to challenge a regularly listed course should consult with the appropriate department chairperson. If arrangements can be made, a fee of $50 must be paid to the Cashier’s Office, and the original receipt must be submitted to the Department Chair with the Credit by Examination form.

Credit by examination may not be used to repeat a course.

If the examination is passed, credit without grade will be noted on the student’s transcript. If the examination is not passed, no notation is made on the transcript. Anyone seeking to pursue credit by examination must be a candidate for a degree at Appalachian or must be working for credit for the renewal of a teaching certificate.

Credit for Life Experience

In exceptional cases, credit can be awarded for prior non-college-based learning, if the credit sought is related to the student’s degree program (i.e. general education, major, or licensure requirements). Assessment of prior learning can commence only after a student has been admitted to the University and has declared a major.

The student will first meet with the designated Academic Advising representative who will help in defining the areas or disciplines in which appropriate creditable learning may have occurred. Actual assessment is conducted by a faculty member in the appropriate area. A $100 fee or each area of assessment will be charged. Payment is made to the Student Accounts Office.

Note: Anyone seeking credit for life experience must be either a candidate for an undergraduate degree at Appalachian or taking courses for teacher licensure. Credit for life experience cannot be used to repeat a course, nor can it be used to meet the University's residency requirements for graduation.

Designations (in General Education)

In the General Education 2.0 curriculum, students must complete one course with a fine arts (FA) designation, one course with a historical studies (HS) designation, one course with a literary studies (LS) designation, and one course with a social sciences (SS) designation from within their course choices in the ILE or LSE.

In the General Education 1.0 curriculum, students must complete one course with a fine arts (FA) designation, one course with a historical studies (HS) designation, and one course with a literary studies (LS) designation from within their course choices in the Perspectives. The designations do not all have to come from the same Perspective, but they must be met from the overall coursework taken.

Dropping Courses (during the official drop/add period)

(See Career Drops.)

Dropping a Class Late or Extra Drops

These are rarely approved, and then, only for extenuating circumstances that can be documented: something happened after the official drop date that prevented the student from completing the course – and it was beyond the student's control. Students may review the Request for an Exception to the Drop Policy form on the Registrar's Office website to determine if they may request a late or extra drop.

Not extenuating circumstances:

  • Failing the course
  • Course not needed for major
  • Changed major
  • Doesn’t get along with the instructor
  • Working long hours at outside job

Extenuating Circumstances - Documentation must be provided!

  • Medical issues - see Student Health Services
  • Accident impairing attendance
  • Death in the immediate family

Requests for exceptions to the drop policy must be submitted to the appropriate office with the required documentation. Please review the form for instructions and required documentation. Students should continue attending the class unless the exception has been approved.

Grade Forgiveness

A student may repeat up to four courses and have Grade Forgiveness applied. Grade Forgiveness removes the initial grade from the calculation of the grade point average (GPA). All courses will appear on the transcript. Grade Forgiveness will be automatically applied for the first four courses the student repeats. If the student does not want a Grade Forgiveness applied to a repeated course, he/she must submit a Grade Forgiveness Exception Form to the Registrar’s Office prior to the end of the Drop/Add Period for the semester in which he/she is repeating the course.

Grade Forgiveness applies only to those courses repeated at Appalachian.

Grade Point Average (GPA)

The GPA is determined by dividing the total number of quality points earned by the quality hours attempted. Quality points per semester hour are awarded as follows:

Grade

Quality Points

Grade

Quality Points

Grade

Quality Points

Grade

Quality Points

A

4.0

B

3.0

C

2.0

D

1.0

A-

3.7

B-

2.7

C-

1.7

D-

0.7

B+

3.3

C+

2.3

D+

1.3

F

0.0

 Multiply the quality hours by the quality points to determine the points awarded for a specific course. For example, a grade of B in a 3 hour course would earn 9 quality points.

Grade Change

To change a student’s grade, the faculty member should use the Faculty Portal and click on the Faculty Services tab. There is a link entitled "Grade Change Request" (directly under the "Final Grades" link used to submit final grades). First the term should be selected, then the course, and then the student. Make the change, select a reason for the change, and submit. Any approval needed by the department or dean's office will be handled electronically.

Graduation Ceremonies

There are three graduation dates (May, August, December) each year, and there are two commencement ceremonies (May and December). Students who complete their requirements in the summer are permitted to participate in the May ceremony preceding the summer term, or they can wait to participate in the December ceremony.

Graduation Procedure

Students must formally apply for graduation through their Applanet accounts in the semester immediately prior to the semester in which they plan to complete all requirements. The deadline for applying is published each semester on the Registrar's Office website (usually in week 4 of a fall/spring semester). If students do not apply, they will not have their degrees awarded nor receive a diploma.

If the last class will be in  

students will apply for graduation   

and graduate in

Fall semester

the previous January

December

Spring semester

the previous September

May

Summer term

the previous January

August

Information about graduation and the application processed is emailed each semester to students who may be eligible to graduate based on number of earned hours.  Students must apply for graduation even if they choose not to participate in the commencement ceremony. All requirements must be COMPLETE at the time of graduation (not necessarily commencement).

An email will be sent to all students who have applied for graduation to inform them of their status in meeting graduation requirements. If there is a shortage in meeting the requirements, students will be told what requirements have not been met (they must open the attachment). Students who have graduation shortages should contact the Dean's Office immediately to discuss the necessary steps that need to be taken to complete their requirements by the stated deadline. Failure to meet graduation requirements by the stated deadline will require the student to withdraw the application for graduation and apply for a later term.

No diploma will be ordered without an application, and no diploma will be released if the student has an unpaid account balance. There is a $15 diploma fee. Diplomas are mailed to the student’s permanent address listed in Appalnet approximately four weeks following the commencement ceremony.

Graduation Requirements

At the beginning of each term the Registrar’s Office notifies eligible students of the required procedure to apply for graduation. Failure to apply means failure to graduate. The deadline for applying is listed in the email and on the Registrar's Office website. Exceptions are made only by the Dean's Office. Students must meet the following requirements to qualify for graduation:

  • Minimum of 122 – 128 semester hours (see DegreeWorks for precise number)
    • At least 25% of all degree requirements must be from Appalachian State University
    • At least 50 semester hours of credit must be from a senior (4-year) institution.
    • The last 30 semester hours of credit must be from Appalachian State University.
    • At least 18 semester hours of credit in the major must be from Appalachian State University.
    • At least 9 semester hours of credit in the minor must be from Appalachian State University.
  • All major, minor, and/or certificate specific requirements met
  • All General Education curriculum requirements met
    • No more than 6 hours of PE Activity can count toward graduation requirements
    • General Education 1.0
      • Each perspective must be met with courses from at least two different disciplines within one theme
      • There must be one 9 hour perspective and two 6 hour perspectives
    • General Education 2.0
      • The Integrated Learning Experience must be met with courses from at least two different disciplines within one theme
      • The Liberal Studies Experience must be met with courses from at least three different disciplines
    • Junior Writing and Senior Capstone requirements met
    • All Designations met
  • All “I” (Incomplete) grades removed from transcript
  • A cumulative GPA of at least 2.0 (2.5 for Education majors on catalog years up to 2015-2016 and 2.7 for Education majors on catalog years 2016-2017 and beyond)
    • A major GPA of at least 2.0
    • A minor GPA of at least 2.0 (in some minors)
  • All accounts must be cleared (library, housing, financial aid, etc.)

Graduation With Honors

To be eligible for graduation with honors, an undergraduate student must complete, in residence at Appalachian, a minimum of a total of 48 semester hours. NOTE: Credit for which a grade is not awarded will not be used in the determination of honors (e.g., AP, CLEP, credit by examination, credit for military service, credit for prior learning, etc.) nor are grades from transfer work included .

Honor

Required GPA

Cum laude

          3.45

Magna cum laude

          3.65

Summa cum laude

          3.85

A student's GPA at the end of the next-to-last semester at Appalachian is used to determine if honor cords may be worn at commencement.

Incompletes

A grade report of “I” (Incomplete) may be given if a student has completed the majority of the work in a class but sickness or some other unavoidable cause has prevented the student from completing course work. It is the decision of the instructor to allow an Incomplete. Students must not re-enroll in a course for which they have received an Incomplete or the Incomplete will be changed to an "F."

The student is responsible for checking with the instructor in regards to deadlines for completing the work required for the course. The Incomplete must be completed within one semester; however, the instructor may choose to set another deadline, which may be less than one semester. After one semester (or the deadline set by the instructor), the Incomplete will be changed to a grade of “F” if the course work has not been completed. Reminder: A student cannot graduate with an “I” on his/her record.

A Student should not reenroll for a course in which he/she earned an incomplete

Independent Study (Courses numbered 2500, 3500, 5500, 6500)

Independent Study is a special course, not listed in the regular curriculum, in which the student designs a project and then pursues it under the guidance of an instructional staff member who serves as a consultant for the student during the course of the study. Independent Study must be approved by the faculty member, who will direct the student’s work, the chairperson, and the Dean's Office. Anyone wishing to pursue an Independent Study must be a candidate for a degree at Appalachian or working toward teacher certification.

Guidelines

  1. No more than 6 semester hours of Independent Study may be used in an undergraduate degree program and no more than 3 semester hours in a minor.
  2. An undergraduate student may take no more than 4 semester hours of Independent Study in any one term.
  3. A faculty member should direct no more than 6 hours of Independent Study in any one term.

These guidelines define policy in ordinary circumstances, although exceptions may be made by the department chairperson because of hardship or for some other extraordinary cause.

Approval Process

The student will meet with the faculty who serves as the director of an Independent Study.

If the faculty member agrees to supervise the Independent Study project, the Independent Study form and Special Course form (found in the academic department office) will be completed. These forms will be presented to the department chairperson.

If the department chairperson approves, she/he will determine, in consultation with the faculty member, the number of semester hours credit for the project and sign the Special Course Form authorizing registration for the Independent Study. This packet of information must then be sent to the Dean's Office for approval.

Once approved, the Dean's Office will submit the Special Course form to the Registrar's Office for registration.

Individual Study

Individual Study is a special provision whereby the student makes a contractual agreement with the instructor of a regularly listed course to complete the course on a different time schedule or without attending class regularly. Anyone wishing to pursue an individual study must be a candidate for a degree at Appalachian or working toward teacher certification.

Approval Process

The student will meet with the faculty who serves as the director of an Individual Study.

If the faculty member agrees to supervise the Individual Study project, the Special Course form (found in the academic department office) will be completed. This form will be presented to the department chairperson.

If the department chairperson approves, she/he will sign the Special Course Form authorizing registration for the Individual Study. This form must then be sent to the Dean's Office for approval.

Once approved, the Dean's Office will submit the Special Course form to the Registrar's Office for registration.

Individually Designed Programs, Contracts, and Concentrations in the Major and Minor

Any student whose major or minor requires an approved list of courses (i.e., concentration, focus area, contract, etc.) must submit a signed, approved list of courses to the Dean’s Office  in order to be reviewed for degree completion. This "contract" should be established for each individual entering into a designed program. The contract is to be signed by the student, the advisor, and the chairperson, and sent to the College Advising and Support Services Hub in 100 IG Greer, as soon as it is completed – at least two semesters prior to graduation.

The planning of individual majors can be assigned to advisors in the department; however, the chairperson is ultimately responsible for the academic integrity of these programs and must, therefore, approve each program with his/her signature. The Dean’s Office does not approve of situations in which the student simply takes what he/she wants to take under the guise of a designed program. The Dean’s Office will refuse graduation clearance if the advisor has not provided an approved plan of study. Advisors need to alert the student to the importance of conferring promptly with the department chairperson regarding specialized academic programs.

Institutional Credit

Courses numbered below 1000 earn “institutional credit” only. These courses do not count for graduation but are computed in the student’s GPA and counted in attempted hours for satfisfactory academic progress. The hours count toward full-time student eligibility but do not count toward hours required for graduation or for honors.

Instructional Assistance

Instructional Assistance is a supervised experience in the instructional process on the university level through direct participation in a classroom situation. The student must be of junior or senior standing. This can be repeated for a total credit of 3 semester hours. Only one Instructional Assistantship per semester is permitted.

Approval Process

  1. The student will meet with the faculty who serves as the director of an Instructional Assistantship.
  2. If the faculty member agrees to supervise the Instructional Assistantship, the Instructional Assistance form and Special Course form (found in the academic department office) will be completed. These forms will be presented to the department chairperson.
  3. If the department chairperson approves, she/he will sign the Instructional Assistance form and the Special Course Form authorizing registration for the Assistantship. This packet of information must be sent to Dean's Office for approval.

Once approved, the Dean's Office will submit the Special Course form to the Registrar's Office for registration.

Intent Not To Return

If a student decides not to return to Appalachian for the following term, he/she should notify the Registrar’s Office at 262-2050 or complete the Discontinuation of Enrollment through the Appalnet account.

Internship (2900, 3900, 4900, 5900, 6900)

Anyone seeking to pursue an internship must be either a candidate for a degree at Appalachian or working for teacher certification. All internships are to be graded on S/U basis only. Students should see the department for more information.

Late Adds and Drops

See Adding Courses or Dropping a Course Late or Extra Drops.

Majors in Arts and Sciences

More than 85 undergraduate majors are available within the College of Arts and Sciences. The College awards the Bachelor of Arts (BA), the Bachelor of Science (BS), and the Bachelor of Science in Criminal Justice (BSCJ) degrees. Teacher licensure may be obtained in Biology, Chemistry, English, French and Francophone Studies, Geology, History, Mathematics, Physics, and Spanish.

Specific degree requirements may be found by reviewing the Programs of Study or the Undergraduate Bulletin.

Math Placement

All students must take the Math Placement Test except for those who:

  • Earned a minimum of 520 on the SAT math test
  • Earned a minimum of 22 on the ACT math test
  • Have completed their math core requirements with transfer work

All other students must pass part I of the Math Placement Test or complete MAT 0010 prior to taking any courses in math, computer science, or statistics.

If a student needs MAT 1110 or higher, he/she must take the Calculus Readiness Exam part of the math placement test.

Office Hours

Faculty are required to maintain office hours that provide the student with reasonable opportunities to schedule necessary meetings. (The Faculty Handbook stipulates that 7 office hours per week during fall and spring semesters [5 hours per week during summer semesters] shall be required of all faculty members – Faculty Handbook, section 5.4).

Overloads

A full-time student takes between 12 and 18 hours each semester. Hours in excess of 18 are considered an overload. A student wanting to take an overload should  complete the Overload Request in their Appalnet account. Permission will be granted within the following parameters, although exceptional circumstances are also considered:

  • To take 19 hours, cumulative GPA must be: 2.50
  • To take 20 hours, cumulative GPA must be: 3.00
  • To take 21 hours, cumulative GPA must be: 3.75

Overloads exceeding 21 hours are not permitted.

Pass/Fail

Students with sophomore standing or above and at least a 1.75 GPA may elect to take one course per semester (up to 6) under the pass/fail grading system. The following rules apply to the pass/fail option:

  • A passing grade does not figure into the GPA, but a failing grade does.
  • Only “free electives” may be taken pass/fail.
    • No course in the major or minor, General Education, certificate, or foreign language requirements may be taken pass/fail.
  • A student who elects the pass/fail option may remove the pass/fail option during the first nine weeks of the term.
  • If a course taken under the A-F grading system is repeated, it must be repeated under the A-F system.

P.E. Credit Limitation

No more than six (6) semester hours of PE activity courses may be counted towards meeting graduation requirements.

Programs of Study (POS)

A Program of Study (POS) is the check list of the courses required for any particular degree for any particular catalog year. These requirements must be met in full in order to graduate. Students should follow the POS for the year they entered ASU unless an official change of catalog year has been submitted to the Dean's Office. Programs of Study are available for General Education and all majors, minors, and certificates.

We view the program of study as a working "contract" between the student and the departments and expect the student to meet all requirements listed on it. The Dean's Office will make note of shortages when completing graduation audits and inform students. Students will not be certified for graduation unless all requirements are met.

All substitutions, waivers, special contracts, etc., made between the department and the student must be documented by memorandum to the Dean's office by email from the chairperosn.

Each spring the department will be sent drafts of updated POS for the next academic year. These drafts will be updated with any changes from the year's AP&P process. DRAFTS MAY INCLUDE CHANGES TO COURSES OUTSIDE THE MAJOR DEPARTMENT. The College of Arts & Sciences expects the academic departments to review the programs of study carefully to avoid errors and irregularities. After departmental approval, Programs of Study will be published on the website.

We recommend that departmental advisors be familiar not only with the programs of study that applies to their immediate area of advising, but also with the basic structure of all of their respective departmental majors. Students may shift from one specific concentration or degree to another within departments; therefore, advisors should be somewhat familiar with all programs of study in their departments.

Advisors should be familiar with the general education curriculum as well. Departmental advisors should never assume that students get this information elsewhere. Most first-year students do seek advising assistance relating to general education curriculum requirements from their University College advisors; however, once students declare the major, they are assigned to a departmental advisor as their only advisor.

DegreeWorks is an invaluable tool for advising since it encompasses general education, all majors, and all minors.

Link to Programs of Study

Re-admission

Students who have not attended a fall or spring semester or who withdrew from the University must be readmitted to the University. This readmission process is now an online application process and costs $55.00. Information about the readmission process can be found on the Registrar's Office website.  Students must complete all items on their myApp.appstate.edu portal as well. This will include being advised in the major department by a faculty advisor (not necessarily the one on record for the student). The faculty advisor who completes the advising should email the the appropriate student records coordinator with verification of advising.

Misty Pitts for last names A-D (pittsma@appstate.edu)

Kendra Craven for last names E-K  (cravenkn@appstate.edu)

Tina Beshears for last names L-Q (beshearskk@appstate.edu)

Diana Nelson for last names R-Z (nelsondj@appstate.edu)

Deadlines for applications for readmission are as follows:

           TERM          PRIORITY DEADLINE                 FINAL DEADLINE         
   Spring 2017     December 1, 2016         January 10, 2017
  Summer I 2017          May 1, 2017           May 23, 2017
  Summer II 2017             May 1, 2017          June 29, 2017
     Fall 2017        August 1, 20171 week prior to start of term     

Once the readmission process is complete, students will receive an email providing information about class registration.

Residency Requirements

Students must meet all residency requirements to earn a degree from Appalachian State University. The requirements for residency include:

  • At least 25% of all degree requirements must be from Appalachian State University
  • At least 50 semester hours of credit must be from a senior (4-year) institution
  • The last 30 semester hours of credit must be from Appalachian State University
  • At least 18 semester hours of credit in the major must be from Appalachian State University
  • At least 9 hours of credit in the minor must be from Appalachian State University

Senior Institution Hours

All baccalaureate degrees granted by Appalachian require the completion of a minimum of 50 semester hours at a senior (four-year) college or university. (Note: Credit awarded for military service or Prior Life Experience does not count as part of the required 50 hours.)

Sequence of Courses/Prerequisites

Advisors must familiarize themselves with sequence of courses and prerequisites pertaining to their major area. The advisor, and especially the chairperson, have a direct responsibility to provide clear and accurate advising in regard to these concerns. Since these requirements are set by the department, it is the department’s responsibility to ensure student compliance.

Simultaneous Enrollment at Another Institution

Students registered at Appalachian may not be enrolled simultaneously at another institution except with permission from the Dean. Transfer work may be accepted from other accredited institutions but prior approval must be gained before registering for such courses. Please see Taking Coursework at Another School for more information.

Special Course Forms

The Special Course Form is used for:

  • Research assistantships
  • Individual study
  • Honors thesis
  • Independent study*
  • Master’s thesis
  • Instructional assistantships*
  • Secondary teaching assistantships*
  • Other courses not in the normal course catalog

Special Course forms can be found on the Registrar's Office website. Courses with a * also require an additional form. 

The Special Course form must include:

  • Student’s Name (Last, First & Middle) and Banner ID
  • Student's ASU Email Address
  • Student's Phone Number
  • Term and Campus marked
  • Course Prefix and Number (e.g., BIO 1201)
  • Hours of Credit
  • Course Title
  • Course Meeting Dates (e.g., August 17 - December 10)
  • Course Meeting Dates and Times (for instructional assistance courses this is the meeting times of the course being assisted)
  • Instructor’s Name (Last, First and Middle Initial)
  • Department Name Abbrev.
  • Department Chair’s Signature and Date
  • Course Number (not section number)

After the department chair has signed the form, the student should take it to 100 I. G. Greer for a signature from the Dean’s Office. The form then goes to the Registrar’s Office for processing.

Substitutions and Waivers

From time to time it may be necessary for substitutions to be made in order to enable the student to meet stated requirements or to allow for special topics to be used to meet degree requirements. The Dean’s Office requires a written note or email message from the department chairperson for each substitution made on a student’s required Program of Study or contract. Students who fail to meet all published degree requirements will not be approved for graduation by the Dean’s Office.

Advisors should initiate any/all requests for substitutions through the department chairperson. These requests should be initiated early in the student’s program to prevent a delay in the student’s graduation.

Taking Courses at Another School (Visiting Coursework)

Students who wish to take courses at another collegiate institution must seek approval from Appalachian State University PRIOR to enrollment at the other institutions. The instructions for requesting approval can be found on the Office of Transfer Services website. Failure to secure prior approval may result in the course(s) not being accepted by Appalachian. Other rules include:

  • An Appalachian student must be in academic "good standing" (he/she cannot be on academic probation)
  • Coursework at the lower division level (1000/2000) is evaluated by the Office of Transfer Articulation; coursework at the upper division level (3000/4000) is evaluated by the appropriate academic department.
  • Permission may not be granted if the course for which the student is requesting to take at another institution has been taken at Appalachian and a grade of "D-" or better has been earned.
  • Grades earned at another collegiate institution will not be computed in or allowed to affect the grade-point-average at Appalachian.
  • A grade of "C" or better is required for a course to transfer to Appalachian.
  • To graduate from Appalachian, a student must complete the following in residence:
    • As a minimum, the final thirty (30) hours (students who study abroad on an Appalachian-approved exchange are excluded from this provision); and,
    • A minimum of eighteen (18) semester hours in the major and (if applicable) nine (9) semester hours in the minor; and
    • At least 25% of the credit hours required for the degree

Tuition Surcharge

Undergraduates who initially enrolled at Appalachian in the Fall of 1994 and at any time thereafter must comply with North Carolina Senate Bill 27 (1993 Session Law). This legislation requires a tuition surcharge of 50% on all attempted credit hours in excess of 140 when taken as part of a student's first baccalaureate degree program.

Attempted hours include:

  • Transfer work
  • Courses that you took at ASU (with either a passing or failing grade)
  • Courses from which you withdrew after the Drop/Add period (the first five days of classes) either by dropping the course or withdrawing from the university.
  • Courses you repeated (even if you will not earn additional credit for the course)

Attempted hours do not include:

  • AP and IB credit
  • Dual-enrollment college credit taken during high school (including Early and Middle College credit)
  • Summer School courses taken at any NC institution
  • Credit by Exam

Students pursuing a second degree or major may contact the Dean's Office once they receive a bill for tuition surcharge to ask that their surcharge threshold be adjusted to allow for the second degree/major. The new threshold will be the total number of unique hours required for the double degree/major multiplied by 110%.

Validation of Credit

Students who stop-out and then return to the University will have their credit reviewed for applicability. Any credit earned more than 10 years prior to the date of re-entry is considered to be expired and may not be used for meeting degree requirements unless it has been approved. The old credit must be reviewed for approval by the Office of General Education, the major department, and the minor department (if applicable). Any old course not approved for use towards a degree must be taken again for credit.

Veterans

Students inquiring about VA benefits and/or credit for military service should be referred to the Student Financial Aid Office.

Withdrawals

To withdraw from the term, students should contact the Registrar's Office on the first floor of John E. Thomas Hall. A student may withdraw from the fall or spring semester without academic penalty during the first nine weeks of classes. A grade of "W" will be assigned to each course.

A student who officially withdraws after the 9th week (or who stops attending courses and does not officially contact the University) will receive a grade of "WF" (Withdrawal/Failing) or "W/U" (Withdrawal/Unsatisfactory) on each course for which the student is enrolled at the time of the withdrawal. There are two exceptions to this policy:

  1.  A student may petition for withdrawal without academic penalty for compelling medical or psychological reasons. Students seeking a medical withdrawal must contact Student Health Services; those seeking a withdrawal for psychological reasons must contact the Counseling and Psychological Services Center. Supporting documentation will be required. If a medical or psychological withdrawal is approved, the student will receive a grade of "W" in each course for which the student is registered.
  2. A student can petition for withdrawal without academic penalty for extenuating circumstances (i.e., for other than medical or psychological reasons). The student must formally notify the Registrar's Office. The reasons for withdrawal should be clearly stated, and supporting documentation is required. Consideration will be given to the reasons for withdrawal and grades may be assigned on a course-by-course basis, as deemed appropriate.