ADVANCEMENT COUNCIL FOR THE COLLEGE OF ARTS & SCIENCES

APPALACHIAN STATE UNIVERSITY

Bylaws

Approved: September 26, 1997

Revised April 17, 2010

ARTICLE I -- Philosophy

Major financial support is necessary to ensure the growth and development of the College of Arts and Sciences. This support can only be garnered from informed, interested individuals who feel involved in the goals of the College of Arts and Sciences. The Advancement Council for the College of Arts and Sciences provides an opportunity for individuals to become more involved and interested which greatly increases their likelihood of providing major financial support as well as assistance in soliciting other gifts for the College.

ARTICLE II -- Purpose

The primary purpose of the Advancement Council is to use its members' influence and affluence to further the goals of the College of Arts and Sciences. Advancement Council members also lend advice and act as a sounding board for the program objectives of the College of Arts and Sciences.

ARTICLE III -- Goal

The goal of the Advancement Council is to organize a core group of volunteers interested in the College of Arts and Sciences who will support the College in significant ways. The best volunteers are themselves committed and generous donors who possess the ability to motivate others and the knowledge to accurately assess the gift potential of others. This group will develop a prospect list of potential major donors for the College of Arts and Sciences.

ARTICLE IV -- Objectives

• To provide input to the College of Arts and Sciences about individuals, corporations, and foundations that may be willing to financially support the College.
• To obtain gifts of $25,000 or more for the College of Arts and Sciences from individuals, corporations, and foundations.
• To provide an external perspective on:
  • Role of the College of Arts and Sciences
  • Strategic intent of the College of Arts and Sciences
  • Current policies and procedures
  • Perceived image of the College of Arts and Sciences
  • Student recruitment and placement
• To serve as a forum for the College of Arts and Sciences to share its strengths and future directions.
• To promote the College of Arts and Sciences to external constituents.
• To make personal financial commitment to the College of Arts and Sciences which may include a combination of current year gifts, major gifts, and pledges that are paid at a future time (i.e., bequests)

ARTICLE V -- Membership

The Council will be comprised of interested alumni and friends of the College of Arts and Sciences whose purpose is to advance the College through their time, talent, and gifts.

Voting Members:

The Council shall be comprised of not more than 30 members serving three-year terms beginning on July 1 and expiring on June 30. Members are nominated by the Council, approved by the Dean, and appointed by the Chancellor. Members may serve additional three-year terms upon recommendation by the Membership Committee and approval of the Dean.  Members shall receive no compensation for their services.

Non-voting Ex Officio Members:

The Dean and the Director of Development for the College of Arts and Sciences shall serve as ex officio members of the Council.

ARTICLE VI --Officers

The Council shall have a Chairperson and Vice-Chairperson nominated by the Membership Committee and elected by the Council.

1. The Chairperson's duties shall include:
   1. Preside at all meetings of the Council
   2. Work with the Executive Committee in developing the agenda for Council meetings.
   3. Appoint such ad hoc committees as are necessary to conduct the business of the Council
   4. Assume such other duties as are necessary for the effective functioning of the Council.
   The term of the Chairperson shall be for two years.
2. The Vice-Chairperson's duties shall include:
   1. Serve as Chairperson-elect of the Council.
   2. Preside at meetings in the absence of the Chairperson.
   3. Assume other duties as necessary for the effective functioning of the council.
   The term of the Vice-Chairperson shall be for two years.

ARTICLE VII -- Committees

The Council shall have an Executive Committee.

The members of the Executive Committee shall be the Chairperson of the Council, the Vice-Chairperson of the Council, the Dean of the College of Arts and Sciences, and the Director of Development for the College of Arts and Sciences. The Executive Committee shall meet on a quarterly basis. The Executive Committee's responsibilities include:

1. Develop the Agenda for Council Meetings.
2. Consider special needs of the College.

The Council shall have a Membership Committee.

The members of the Membership Committee shall include the Chairperson of the Council and the Immediate Past Chairperson of the Council. The Membership Committee's responsibilities include:

1. Nominate the Chairperson of the Council
2. Nominate the Vice-Chairperson of the Council
3. Nominate new members to the Council
4. Maintain membership attendance at meetings. Membership Committee Chairperson is responsible for records of members.

The Council shall have Project Committees.

As projects are determined by the Council, members will be assigned committee work for the projects. The chairperson can appoint ad hoc committees as needed to assist in conducting the business of the Council. The Chairperson shall appoint a chair for each committee.

ARTICLE VIII -- Meetings

The Council will meet up to two times per year, in the fall and in the spring. At least one of the meetings will be on the University campus. Special meetings may be called as they are needed.

Notices and agendas of regular meetings will be sent three weeks prior to meeting date.

The Chairperson of the Council shall preside over the meetings.

The Executive Committee shall develop the agenda for each meeting.

Members should attend at least one meeting per academic year. Attendance follow up is the responsibility of the Membership Committee Chairperson.

Quorum will be a majority of the membership, present in person or represented by proxy, at any regular meeting or special meeting of the board. If a quorum is not present at any meeting of the board, a majority of the members present and represented by proxy may adjourn the meeting from time to time without further notice. Any such adjourned meeting at which a quorum exists shall constitute the meeting as originally scheduled.

ARTICLE IX -- Amendments

The bylaws may be altered or amended at any duly held meeting of the Council. Notice of any proposed change must be on the agenda of a meeting at which the change is to be considered. A majority vote of the members present shall be required for an amendment to be passed.